New Constitution
New Constitution
To be proposed at the Annual General Meeting
on Friday 21st February 2020
CONSTITUTION
1 The charity`s name is Carlisle & District Rambling Club
2 THE PURPOSES OF THE CHARITY ARE:
to provide for the healthy enjoyment of leisure, to encourage love of the open air, to promote social friendships
and to organise activities within these objects
3 TRUSTEES
The charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting
(a) The following officers shall be appointed: Chairman, Secretary, Treasurer. At least 3 others to be appointed to fulfill the roles of Social Secretary, Membership Secretary, Walks Programme Secretary, Webmaster, publicity Officer, Safety Officer
(b) Trustees shall be elected for a period of 3 years but may stand again for re-election with the
Officers serving one year but can stand for re-election at the next AGM
(c) An honorary president may be appointed for a 3 year term
(d) The appointment of Honorary Life Members may be recommended to the AGM by the Trustees
Members may submit recommendations to the committee before the end of December prior to the AGM
4 MEMBERSHIP
Membership is open to all who subscribe to the purposes of the charity (2) and who pay
the annual subscription when it is due Membership is on an annual basis
The Committee shall have the right to terminate membership of an individual with
good and sufficient reason provided that the individual shall have the right to be
heard by the Committee before a decision is made and shall have the right to appeal to a
General Meeting of the Club
5 ANNUAL SUBSCRIPTION
The annual subscription shall be payable on the 1st January each year but not later than
1st March Any member who has not paid by that date shall be deemed to be no longer
a member but may rejoin at any time but will have to pay the appropriate rejoining fee
6 ANNUAL GENERAL MEETING
(a) There shall be an AGM held every year within 2 months of the end of the financial which shall be
31st December
(b) Notice of the AGM shall be 14 days before the date of the meeting
(c) The Trustees shall present the Secretary`s report and the Treasurer`s statement of accounts
(d) Members shall elect members to serve for 3 years as Trustees and the Officers to serve for 1 year
all members are eligible to stand for election and must be proposed and seconded and notice given
in writing to the Secretary no less than 14 days before the AGM
(e) Alterations to the Constitution can only be made at the AGM or at an Extraordinary Meeting called at the request of not less than twelve members.
(f) Notice of EGM shall be one month before the date of the meeting. Trustees may also call an EGM to consult members
7 TRUSTEE MEETINGS
(a) Trustees shall hold not less than 3 meetings each year
(b) At least 4 trustees must be present
(c) If a trustee has conflict of interest they must declare it and leave the meeting while the matter
is being discussed
(d) The Trustees may co-opt up to 2 additional Trustees who must stand down at the following AGM
(e) The Trustees may appoint a replacement if any serving Trustee has to resign during their term of office
The replacement will serve the remainder of the elected term
(f) The Trustees must keep accounts and the most recent accounts can be seen by anyone on request
(g) Money must be kept in the charity`s bank and all cheques signed by 2 trustees
8 DISSOLUTION
(a) If the Trustees consider it necessary to wind up the charity a General Meeting must be called so that the
membership may make the decision
(b) No remaining assets shall be distributed amongst the membership
(c) Any money or property remaining after payment of debts must be given to a charity of similar
interests to this one
Carlisle & District Rambling & Fellwalking Club
affiliated to hfholidays
